Exercise

EXERCISE

Phase 2, Documentation: Exercise Plan

Exercise Name: __________________________________

General Section

This Exercise Plan identifies policies, procedures, administrative requirements, and exercise roles and responsibilities that will support exercise-planning initiatives.

Exercise Type

The exercise to be conducted is a:

  1. Orientation
  2. Drill
  3. Tabletop
  4. Functional
  5. Full-Scale

Statement of Purpose

The purpose of this exercise is:

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The responsibilities of the Evaluation Team are:

  • Observe the exercise
  • Report what went well and what went poorly
  • Monitor decisions made in the exercise and then report on them

Scenario Narrative

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Scope

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List of Exercise References

[The following are types of references to be listed.]

  • Model Community Information
  • Control Plan
  • Exercise Evaluation Plan
  • Exercise Scenarios
  • Job Aids

Assumptions, Artificialities, and Simulations

The assumptions, artificialities, and simulations applicable during the exercise are provided in the following paragraphs.

[The following assumptions are fairly generic; you may modify and/or add specifics for your own exercise.]

Exercise Assumptions

The following assumptions must be made in order to ensure that the exercise is as realistic as possible. It is intended that exercise events progress in a logical and realistic manner and that all exercise objectives be achieved during exercise play.

  • Exercise participants are well versed in their own organizational response plans and procedures.
  • The term “participants” includes planners, controllers, simulators, evaluators, and players.
  • Players and controllers will use real-world data and information support sources.
  • Players will respond in accordance with the existing Emergency Plan.
  • Implementation of disaster response plans, policies, and procedures during the exercise will depict actions that would be expected to occur under actual response conditions and, therefore, will provide a sound basis for evaluation.
  • Actions to direct unit, personnel, or resource deployments will result in simulated movement during the exercise unless live deployment in real time is stipulated to achieve an exercise objective.
  • Real-world response actions will take priority over exercise actions.
Exercise Artificialities

It is recognized that the following artificialities and constraints will detract from realism; however, exercise planners should accept these artificialities as a means of facilitating accomplishment of exercise objectives.

[This section will be based upon your extent of play agreements and include any pre-exercise player activity or pre-positioning of equipment. The following are examples.]

  • The exercise will be played in near-real time; however, to meet exercise objectives, some events may be accomplished by participants before the exercise, and other events may be accelerated in time to ensure their consideration during play.
  • Responses obtained by players from simulations may not be of the quality or detail available from the real organization or individual.
  • During the exercise, actions may occur to direct unit, personnel, or resource deployments, and subsequent movement of resources may be played; however, these actions may be simulated with no live movement occurring in the exercise.
  • Some personnel and equipment may be pre-positioned at exercise locations rather than moved in real-time during the exercise, and they will enter play at predetermined times from their pre-positioned locations. When this exercise artificiality occurs, it will be referred to in exercise documentation as exercise pre-positioning to differentiate it from the live deployments that will be evaluated.
Exercise Simulations

Simulation during exercises is required to compensate for nonparticipating individuals or organizations. Although simulations necessarily detract from realism, they provide the means to facilitate exercise play.

[Describe, in general, any areas that will be simulated. Examples include weather information, simulation of nonparticipating organizations, media, victims, evacuees, etc.]

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Exercise Objectives

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Exercise Players and Organizations Participating in Exercise

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Management Structure

Overall exercise planning, conduct, and evaluation for the exercise is the responsibility of the ___________________ [insert title], who is/are responsible for coordinating all exercise planning activities.

Exercise Team Staffing, Rules, and Procedures

[You may adapt the following text and charts to reflect your exercise management structure.]

The personnel selected as exercise team members must be knowledgeable of emergency management and response functions. They need this knowledge to understand ongoing exercise activities and to be able to track them. In order to meet this need, individuals who meet these requirements may be recruited from nonparticipating (or participating) emergency response organizations.

The exercise team will identify rules or guidelines for conduct during the exercise and will identify procedures of the exercise—before, during and after.

The following team structure will be used. [Identify exercise control team organization. Modify the chart below to reflect organization. Specific action sites should be added, such as individual organizations’ EOCs. If one simulation cell is used for all locations, modify the chart accordingly]

Exercise Design Team Structure

Exercise Design Structure

Exercise Design Team – Has the following responsibilities:
  • Responsible for coordinating all exercise planning activities. The Exercise Director will assign exercise tasks and responsibilities, provide guidance, establish timelines and monitor the development process.
  • Responsible for developing the exercise objectives, concepts, scenarios, master scenario events list, exercise messages administrative support requirements, communication methods.
Control Plan – Prepared by the Exercise Design Team and should include:
  • Exercise control and simulation activity management.
  • Provisions for controller/simulator training and briefing.
  • Procedures for monitoring and reporting of exercise activities to include the flow and pace of the exercise.
  • Procedures to track the accomplishment of exercise objectives.
  • Procedures to record the responses of players
  • Procedures for message injection, including the development of ad hoc messages to support exercise objectives.
  • A list of required exercise forms, including instructions for use and preparation.
  • Preparation for the critique.
Evaluation Plan - The Exercise Design Team is responsible for the development of the Evaluation Plan.

The plan should include all evaluation activities that should occur before, during, and after the exercise. Evaluation activities should include but not be limited to the following:

  • Procedures for monitoring and evaluating exercise activities
  • Procedures to track the accomplishment of exercise objectives
  • Procedures to record and evaluate the responses of players
  • Procedures to track message injection, including the development of ad hoc messages to support exercise objectives A list of required exercise forms, including instructions for use and preparation
  • Preparation for the debrief
Player Handbook – The Exercise Design Team is responsible for developing the player handbook.

The player handbook should contain a list of instructions for players and provide information regarding player responsibilities and functions to be performed during the exercise. The handbook should contain but not be limited to the following:

  • Scenario overview
  • Exercise objectives
  • Administrative requirements
Evaluation Team – The Evaluation Team is responsible for the development of the Evaluation Plan.

The plan should include all evaluation activities that should occur before, during, and after the exercise. Evaluation activities should include but not be limited to the following:

  • Exercise evaluation activity management
  • Provisions for evaluator training and briefing
  • Procedures for monitoring and evaluating exercise activities
  • Procedures to track the accomplishment of exercise objectives
  • Procedures to record and evaluate the responses of players
  • Procedures to track message injection, including the development of ad hoc messages to support exercise objectives
  • A list of required exercise forms, including instructions for use and preparation
  • Preparation for the critique
Participant Support Team – The participant support team is responsible for coordinating exercise support activities.

This team works with the other teams to develop consistent staff briefings for the controllers, simulators, evaluators, and participants and develops the player handbook.

The player handbook should contain a list of instructions for players and provide information regarding player responsibilities and functions to be performed during the exercise. The handbook should contain but not be limited to the following:

  • A schedule of player exercise briefings
  • Provisions for review of community or organization plans, policies and procedures
  • Scenario overview
  • Exercise objectives
  • Procedures for preparation of exercise-generated messages, logs, and reports
  • Emergency Operating Center procedures
  • Expected player actions
  • Administrative requirements
  • Recommended pre-exercise training events
Safety and Security

[Describe the safety procedures, if applicable, and the procedure and code to cancel the exercise if an actual emergency occurs. Detail any special security issues involved with the exercise, location, or equipment.]

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Administrative and Logistical Support Requirements

Administrative and logistical support consists of personnel, equipment, supplies and facilities. Administrative and logistical support will be required to support all phases of the exercise, including:

  • Administrative support at exercise locations/action sites
  • Personnel to assist with pre-exercise training registration, training, and packaging of training materials
  • Information on facilities (rooms etc.) for the exercise

Job Aids

[List any aids that will assist the design team.]

  • Provided for key functions and responsibilities for players, facilitator, and evaluators.